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Introduction 

The multi-tabbed IT Infrastructure data collection template is designed to provide the buyers of outsourcing contracts a standardized approach to collect existing operation data in IT Infrastructure functions.  The data collected can be used to build a financial baseline in which to evaluate suppliers’ pricing as well as expose any opportunities for optimization.

Scope

The data collection template is broken into sections that gather data from multiple areas of the current IT Infrastructure operation.  Each section is set up on a separate MS Excel worksheet so that the data collected is both organized and ready to be constructed into other customized reports and worksheets.  The worksheet covers the most used & common information that buyer organizations need to collect to accurately analyze an outsourcing initiative. 

Contents

The MS Excel-based tool has one worksheet for each of the sections mentioned above:

• Financial Baseline: Accounts for all the costs associated with operating the current IT Infrastructure operation
• Software Inventories: Inventory of currently used or supported software
• Mainframe Inventories: Inventory of currently used or supported mainframes
• Midrange Inventories: Inventory of currently used or supported midrange servers
• Desktop Inventories: Inventory of currently used or supported desktops
• Network Inventories: Inventory of currently used or supported networks and network equipment
• Environment & Volumes: Captures the current IT operation platforms and environment and the volume costs
• Service Levels: Defines the current IT Infrastructure operation’s level of service
• Statutory Requirements & Uniqueness: Document of current special requirements or regulation conditions of the supported services
• Reports: Lists the reports that are currently generated or being used by the IT Infrastructure function
• Third Party Contract: Lists all the current third party contracts that may be affected by the outsourcing initiative
• Projects: Details current in-flight projects that may impact the outsourcing initiative